Below you will find our privacy policies, relating to the following:
Customers: This notice explains how we may collect and use your data if you are interested in a new home, have requested more information about a Gleeson home, are in the process of purchasing a property from us or have previously bought a Gleeson home.
Employees: We hold the personal data of people who work for us now, have worked for us in the past or are looking to work with us in the future. This Privacy Notice explains what data we may hold, why we keep the data and how we may collect and use it.
Supply chain: We may hold, collect and store personal data on people involved in the supply of materials, equipment and services to Gleeson. If you are a supplier, sub-contractor or consultant and work for us, have worked for us in the past or may work for us in the future this Privacy Notice explains how we collect and use your data.
Cookie policy: We use cookies to improve the user experience on our sites. Click the read more button find out about the cookies we use.
MJ Gleeson plc and its associated companies and undertakings (“Gleeson”) is committed to respecting your privacy.
Please read the following notice to understand how your personal information will be collected, stored, and treated by Gleeson. This notice may change from time to time so please check it regularly.
This Gleeson privacy notice applies to all personal information that you or a third party provide to us.
By providing Gleeson with information or using our website you agree to be bound by this notice in respect of the personal information collected about you.
Data Protection
As a data controller we are committed to protecting and respecting the privacy of our customers, and prospective customers. We take data protection very seriously and comply with all relevant legislation when handling any personal information given or received from you or third parties.
This is the personal information we collect in the course of our interactions with you we may collect some or all of the following information:
• Name
• Address (home and work)
• Telephone contact number/numbers
• Email address
• Date of birth or age
• Signature
• Proof of identity documents, such as passport or photographic driving licence
• Correspondence between us
• Residency status and financial information
• Bank account details
• Other related information to support your occupation of the property and to confirm identity
• Health data relating only to the COVID-19 pandemic*
• Photographs and video images including closed circuit television
• Information you provide in response to surveys about your home or customer experience
• Information relating the options and extras you chose for your home. *where we do collect any health data, we do not currently rely on consent as a basis for processing special category personal information. This is how we collect your personal information
• When you contact us in person at one of our Gleeson Homes developments
• When you view our website and submit your information through our web enquiry forms
• When you request further information about our products and services and send your personal information to us through a third party website such as Rightmove, Zoopla or through social media
• When you provide information through MyGleeson® or YourWatch®
• When you telephone a Gleeson office
• Through our contact with you during or after the sales process, including contact with our customer care department
• When you provide us with any other information we request
• Via closed circuit television cameras on our development sites. This is why we collect your personal information
• To provide services to you both before, during and after the sales process
• To notify you of products and services you may be interested in, such as new property releases or new developments
• To fulfil our contractual obligations to you
• To satisfy our legal obligations
• To take and administer payments
• To maintain security and crime prevention
• To ensure the health and safety of our customers, employees, contractors and supply chain
• With your consent, or if we have a legitimate interest in doing so, contacting you for marketing and promotional purposes (including inviting you to enter competitions
and prize draws). This is how we use your personal information
• To inform you of relevant Gleeson products and services
• To ensure that content from our website is presented in the most effective manner for you and for your computer/device
• To progress your enquiry or purchase of a Gleeson home
• To provide customer care services including ensuring that any defects in your home are properly remedied
• To monitor customer satisfaction and improve our services to you or other customers
• To help assist you with any government schemes that you participate in
• For analytical research
• To provide updates on security and crime prevention to our customers
• To administer any lease or shared equity arrangements
• To administer payments made by you to Gleeson, or vice versa
• To provide our employees, contractors or supply chain with information that will ensure their health and safety is safeguarded
MJ Gleeson plc and its associated companies and undertakings (“Gleeson”) is committed to respecting your privacy.
Please read the following notice to understand how your information will be treated. This notice may vary from time to time so please check it regularly.
This Gleeson privacy notice applies to all personal information that you or a third party provide to us person.
By providing Gleeson with information or using our website you agree to be bound by this notice in respect of the personal information collected about you.
Data Protection
As a data controller we take data protection seriously and comply with all relevant legislation when handling any personal information given or received from you or third parties.
This is the personal data we collect, why we’re allowed to process it and how long we keep it.
Who: Past employees Present employees Prospective employees
What: (Personal Data) Contact details, employment, training,
medical, ethnicity and disability records, bank / payroll details and CCTV/ photographic images. Contact details, employment, training, medical, ethnicity and disability records and bank / payroll detail CCTV/photographic images. Contact details and employment history.
Where / How: (Source) Contract of employment, HR forms and records, post-employment information provided by the employee or their, cameras and CCTV. Contract of employment, HR forms and records, payroll forms, cameras and CCTV. Enquiry letters and CV's
Why: (rationale / legal basis) To meet our contractual, legal and statutory obligations, to assist you or your representatives with any post-employment matters, for security and crime prevention and to serve our legitimate business interests.
To protect your rights, pay you, meet our contractual, legal and statutory obligations, ensure your records are current, to serve our legitimate business interests and for security and crime prevention
To assess your suitability for the role(s) you have applied for, to progress your enquiry and to serve our legitimate business
interests.
How long we keep data: Contact details, employment, training and medical records will be retained until 3 years after your date of death.
Ethnicity and disability information will be retained for 12 months after leaving. Bank and payroll details will be retained for 6 months or longer if additional payments are anticipated.
Payroll information, expense payments and account details to which they were made will be retained for 7 years.
Documentation in relation to a postemployment matter will be destroyed once the matter is concluded absolutely.
Information is retained for the duration of your employment. On completion of your employment, your records will be retained in accordance with the Data Retention Policy for 'Past Employees' 12 months from the employment application.
MJ Gleeson plc and its associated companies and undertakings (“Gleeson”) is committed to respecting your privacy.
Please read the following notice to understand how your information will be treated. This notice may change from time to time so please check it regularly.
This Gleeson privacy notice applies to all personal information that you or a third party provide to us.
By providing Gleeson with information or using our website you agree to be bound by this notice in respect of the personal information collected about you.
Data Protection
As a data controller we take data protection seriously and comply with all relevant legislation when handling any personal information given or received from you or third parties.
This is the personal data we collect, we may collect some or all of the following information:
• The name of your business
• Name
• Address
• NI number
• Unique tax reference number
• Bank account details
• Insurance certificates
• Telephone contact number/numbers
• Email address
• Your date of birth
• Signature
• Correspondence between us
• Photographs and video images
This is how we collect your personal data
• When you contact us by phone, email or letter
• When we obtain information on you or your company from the Internet or social media profiles such as LinkedIn
• When you view our website and submit your information through our web enquiry form
• When you request further information about our products and services and send your personal data to us
• When you telephone a Gleeson representative to enquire about a potential business opportunity, providing a service or product for use in our business
• When you provide us with information about you and your business during our supplier assessment process
• Via closed circuit television cameras, this is why we collect your personal data
• To assess your suitability as a supplier of goods or services to Gleeson and to progress your enquiry to placing an order
• To assess the suitability of your land for residential or commercial development
• To manage our contractual obligations to you and your business or your contractual obligations to Gleeson and to be able to contact you when we need to
• To inform future business strategies and development solutions
• To notify you about changes to our products or services
• To tell you about any releases or new developments that may be of interest to you or your business
• To satisfy any legal obligations including Anti-Money Laundering and taxation obligations
• To support marketing campaigns
• For the purpose of maintaining security and for crime prevention
• To provide to residents of a Gleeson Homes development as part of our YourWatch® service
This is how we use your personal data
• To ensure we are able to contact you to discuss any commercial arrangements we may enter in to with you
• To assess the suitability of you or your business as a supplier to Gleeson
• To make payments to you or your business and to make any deductions required by tax law
• To comply with Anti-Money Laundering rules
• To contact you in the future
• To send you information and notification of our current and future requirements for services, products or land
| Cookie Name | What we use them for |
| PHPSESSID | A user identifier which alters the page based on the current request and previous requests. The session is used in multiple scenarios such as allowing a user to stay logged in to the website, showing another stage of a form process or keeping the previous page a user visited. It is cleared upon closing the browser. It cannot personally identify a user and without it some of the core features of the website may not function correctly. |
| _GA _GAT _GID | This cookie is associated with Google Universal Analytics - which is a significant update to Google's more commonly used analytics service. This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the site’s analytics reports. |
| DYNSRV | This cookie is used for load balancing to manage server traffic demand |
| __distillery | This cookie is used by our video player to remember where you are in a video so that if playback is interrupted (for example, by losing your internet connection) then you can get right back to where you left off. |
| _drip_client_{random} | This cookie remembers previous actions when browsing a page again during the same session |
| wfvt_{random} | This is a WordPress Wordfence security plugin cookie to verify the user is a person and not a bot or security threat. |
Third Party Cookies
| __utma __utmb __utmc __utmv __utmz | Google Analytics is a web analytics service provided by Google, Inc. (“Google”), to help us see how our website is used. The data collected by Google Analytics is used to analyse how frequently the same people revisit the website, how the website is found (for example, from a search engine or from a job board), and which pages are most (and least) frequently viewed. This information is combined with data from every visitor to create an overall picture of website use, and is never identified individually or personally and is not linked to any other information we store about you. |
| PREF NID HSID SSID APISID SAPISID SS SID | These cookies are used by Google to generate images for maps (to show you where our jobs are) or to generate a CAPTCHA images to help protect our site from “spambots”. Without these cookies we would not be able to register your account and you would not be able to see maps for each job. |
| (twitter) guest_id, k, _twitter_sess, original_referer (facebook) datr, lu (g+1) PREF, SID, HSID, SSID | These cookies are used by the social networks to allow you to share any of our pages with your network - however, nothing is shared without your explicit request to do so. |
| TribePad | This allows you to login to our social recruitment management platform |
| trackerToken-4 | This is similar to Google Analytics but specifically allows us to determine which of our marketing activities from which you found our website |
| visitToken-4 | This is similar to Google Analytics but specifically allows us to determine which of our marketing activities from which you found our website |
| youWantTheCookie | This simply allows us to remember whether you had cookies turned off or on for our site to help us keep as much functionality working as possible for you |
This is how we share your personal data
We may share your personal data within the Gleeson group of companies.
We may share your information with Approving Bodies, Consultants, Utility Companies, Water Authorities, NHBC or HMRC but will only share your information where it relates to the service or product you are supplying to us.
Under limited circumstances, your personal information may be disclosed to third parties as permitted by, or to comply with, applicable laws and regulations, for instance, when responding to subject access requests, proceedings of a court of law or similar legal process, to protect against fraud, and to otherwise cooperate with law enforcement or regulatory authorities.
This is why we are we allowed to process your personal data and for how long:
We are allowed to process your personal data where we:
- are entering into or have entered into a contract with you;
- have a legal obligation to process your personal data (for example where required to deduct tax from payments); and/or
- have a legitimate business interest in processing your personal data and that interest does
- not impact your rights and freedoms as a data subject, for example because you have
expressed an interest in supplying goods or services to Gleeson.
We may hold data on subcontractors and material suppliers for up to 6 years from the later of when we sold a house related to the supply or when services or materials were last supplied.
We may hold data on landowners, agents and other suppliers for up to 15 years from the later of the last supply or when we sold a house related to the supply, in case any claim is made by a warranty provider.
If we are promoting your land through the Gleeson Strategic Land division or are an agent we may keep data for up to 3 years unless we have entered in to a contractual arrangement with you in which case your data will be kept for 6 years following the year in which any obligations between us have been settled.
Data processed for statutory reasons (for example tax and anti-money laundering) will be held until the statutory obligation to do so has been reached.
Storage of your personal data
We will store digital or hard copy data on our premises or it may be transferred to a secure third party facility for storage. We will keep your information secure by taking appropriate technical and organisational measures.
Your personal data may be processed both within the European Economic Area ("EEA") and outside the EEA. If we process your personal data at a destination outside the EEA we confirm that we have appropriate contracts in place with any third parties based outside the EEA to ensure your data is processed in accordance with applicable data protection laws.
Links from our website
If you reach our website via an external link or click a link to an external site from our website our Privacy Notice will not apply. We are not responsible for the accuracy of third party websites.
Your Rights
Gleeson wants to keep your personal information up to date but will rely on you to advise us if any of the information given has changed. You have the following rights with respect to your personal data:
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling
Our company registration and data processing registration details
Gleeson Homes and Gleeson Strategic Land operate as divisions of MJ Gleeson plc from the following subsidiary companies:
Gleeson company Company registered number. Data protection registered number
MJ Gleeson plc 9268016 ZA113503
Gleeson Developments Ltd 848808 Z7561821
Gleeson Regeneration Ltd 3920096 Z7561849
Gleeson Developments (North East) Ltd 3867699 ZA181177
Gleeson Strategic Land Ltd 5181745 ZA249157
Gleeson Strategic Land (Fleet) Ltd 5742750 ZA368520
The registered address of all Gleeson companies is:
6 Europa Court
Sheffield Business Park
Sheffield
S9 1XE
Information Commissioners Office
You may contact the Information Commissioner’s office to log a complaint either via their website:
ico.org.uk or by calling 0303 123 1113.
Changes to this Privacy Notice
We are regularly updating our Privacy Notice and any changes will be posted on our website.
Questions
If you have any questions or complaints relating to how we use your personal information, or if you wish to exercise any of your rights regarding your personal information, please
write to us at the following address and enclose appropriate identification in order that we may confirm your identity.
Data Protection
MJ Gleeson plc
6 Europa Court
Sheffield Business Park
SheffieldS9 1XE
This Policy was last updated on 21st May 2018.
Version: SUPP.21.05.18